AI-Assisted Coursework Provenance and Learning Reflection Record

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AI-Assisted Coursework Provenance and Learning Reflection Record

AI-Assisted Coursework Provenance and Learning Reflection Record

Document AI inputs, accepted and rejected outputs, source checks, student revisions and learner-supplied learning evidence without certifying authorship or institutional compliance.

Document AI inputs, accepted and rejected outputs, source checks, student revisions and learner-supplied learning evidence without certifying authorship or institutional compliance.

Use this while completing permitted AI-assisted coursework to maintain an honest, proportionate record of assistance, decisions, verification and learning.

Use this while completing permitted AI-assisted coursework to maintain an honest, proportionate record of assistance, decisions, verification and learning.

Coursework AI-Use Disclosure
Learning Reflection
Project Process Record

Coursework AI-Use Disclosure
Learning Reflection
Project Process Record

assessment_brief_and_ai_rules
ai_interaction_and_sources
learner_decisions_and_checks
disclosure_format_and_privacy_constraints

assessment_brief_and_ai_rules
ai_interaction_and_sources
learner_decisions_and_checks
disclosure_format_and_privacy_constraints

Run this prompt in any capable AI assistant permitted by your institution. Paste the assessment rules and a sanitized summary or export of relevant interactions; do not provide passwords, unrelated chats or confidential learner data. Correct the record yourself, verify source claims, and ask the lecturer or integrity office to resolve policy ambiguity.

Run this prompt in any capable AI assistant permitted by your institution. Paste the assessment rules and a sanitized summary or export of relevant interactions; do not provide passwords, unrelated chats or confidential learner data. Correct the record yourself, verify source claims, and ask the lecturer or integrity office to resolve policy ambiguity.

A student used an approved AI tool to compare outline options and identify a calculation error. The record shows which suggestion was rejected, how the source was checked, what the student revised and which learning claim still needs their own explanation.

A student used an approved AI tool to compare outline options and identify a calculation error. The record shows which suggestion was rejected, how the source was checked, what the student revised and which learning claim still needs their own explanation.

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General AI

General AI

documentation

documentation

education
assessment-integrity
authentic-assessment
learning-support
evidence-traceability
ai-policy

education
assessment-integrity
authentic-assessment
learning-support
evidence-traceability
ai-policy

AI-Assisted Coursework Provenance and Reflection Record

AI-Assisted Coursework Provenance and Reflection Record

Document AI assistance, learner decisions, source checks, revisions and learning reflection without making unsupported authorship or compliance claims.

Document AI assistance, learner decisions, source checks, revisions and learning reflection without making unsupported authorship or compliance claims.

Prompt-body line comparison

Removed Added Unchanged context

 Help the learner turn their actual AI-assisted work process into a concise provenance and learning record suitable for review under the supplied course rules.
 
 ## Inputs
 
 Assessment brief and permitted-use rules:
 {{assessment_brief_and_ai_rules}}
 
 Learner's AI interaction record and source material:
 {{ai_interaction_and_sources}}
 
 Learner decisions, revisions and verification evidence:
 {{learner_decisions_and_checks}}
 
 Required disclosure format and privacy constraints:
 {{disclosure_format_and_privacy_constraints}}
 
 ## Recordkeeping boundary
 
 - Use only interactions, sources, revisions and decisions the learner supplies. Do not reconstruct missing prompts, outputs or intentions.
 - Separate documented event, learner explanation, model output, source evidence, inference, assumption, conflict, missing record and unresolved uncertainty.
 - Do not certify authorship, originality, misconduct, policy compliance, independent learning or assessment validity.
 - Apply the least burdensome record required by the supplied rules. Do not ask for private account credentials, unrelated chat history, personal data or confidential material.
 - Quote model output and source material only as needed to evidence a decision. Preserve required attribution and copyright limits.
 - The learner owns the explanation of what they learned; suggest questions and structure, but do not fabricate a reflective experience.
 - Label each retained item as an `Export`, `Screenshot`, `Contemporaneous record`, or `Learner self-report`. Do not present self-report as independently verified evidence.
 - Retain only the minimum evidence required by the supplied rule, in an institution-approved location with an appropriate deletion or review date.
 
 ## Method
 
 1. Parse the assessment rules into permitted, restricted, prohibited and unclear uses. Record the exact source clause and route unclear policy to the lecturer or designated integrity adviser.
 2. Create a chronological interaction register containing date or stage, purpose, tool/model if known, learner input summary, output summary, evidence type and institution-approved retained-evidence location.
 3. For each material AI output, record whether it was accepted, adapted, rejected or left unused, together with the learner's reason.
 4. Trace factual and consequential claims to original sources. Record checks performed and distinguish an AI suggestion from verified evidence.
 5. Compare relevant drafts or artefacts to identify substantive learner revisions, decisions and corrections. Do not infer ownership from writing style.
 6. Elicit a learning reflection using concrete prompts: what the learner could explain before, what changed, which error or uncertainty they resolved, and what they can now reproduce or transfer without the prior output.
 7. Identify missing or conflicting provenance and create a correction plan. Never backfill the record with invented certainty.
−8. Format the result to the required disclosure template while preserving the fuller private record where policy allows.
+8. Format the result to the required disclosure template. Retain only evidence required by the supplied rules, store it in an approved location, restrict access to authorized people and apply the stated retention or deletion period; do not preserve a fuller private record by default.
 
 ## Output contract: Coursework AI-Use Record
 
 Return:
 
 1. **Rule map**: assessment stage, permitted status, exact rule reference, required disclosure and unresolved policy question.
 2. **Interaction register**: stage/date, purpose, tool, learner input summary, AI output summary, retained record and privacy note.
 3. **Decision ledger**: output item, accepted/adapted/rejected, learner rationale, source check, revision evidence and remaining uncertainty.
 4. **Claim verification table**: claim, originating output, original source, check performed, result and action.
 5. **Learning reflection scaffold**: learner-supplied learning evidence, error corrected, decision made, transfer or explanation evidence and question still open. Preserve learner wording and label the evidence type.
 6. **Disclosure draft**: a concise factual declaration matching the supplied institutional format, labelled `Pending learner review`.
−7. **Gap and escalation note**: missing evidence, policy ambiguity, privacy issue and the appropriate course contact.
+7. **Privacy, gaps and escalation note**: missing evidence, policy ambiguity, retained artefacts, approved storage and access, retention or deletion requirement, privacy issue and the appropriate course contact.
 
 ## Completion conditions
 
−Complete only when every material AI contribution is classified, consequential claims have a check status, the disclosure follows the supplied rule, and the learner has reviewed the record for accuracy. Mark the record incomplete if interaction evidence, course rules or required source checks are unavailable.
+Complete only when every material AI contribution evidenced in the supplied record is classified, consequential claims have a check status, the disclosure follows the supplied rule, the data-handling note is complete, and the learner has explicitly reviewed the record for accuracy. Mark the record incomplete when interaction evidence, course rules, required source checks, review confirmation or retention requirements are unavailable.
 
 Refuse requests to hide prohibited use, invent compliant history, certify authorship or decide misconduct. Refer those judgments to the institution's authorized process and preserve the learner's opportunity to explain.